What Are Data Cleaning Services and How to Effectively Use Them for Your Benefit?

With the growing importance of information, the process of data cleaning is gradually becoming a fundamental work requirement for businesses. It is a process to detect and delete or correct faults or errors in the raw data or the complied database. The major clients of Data Cleaning Services are the industries or departments which deal with Sales and Marketing, working to generate more business leads. These services include finding incorrect, imperfect and unimportant information, which is then corrected, deleted or modified.

Data scrubbing services increase the employee's and in turn company's efficiency by accelerating the decision-making process, helping reach prospect clients and save company's cost. The records can be misinterpreted or have errors in both Online as well as Offline data entry. Once the information is keyed, there is a need to standardize it accordingly.

Data cleaning services cover following all or any of the following steps:

• Spelling- While handling crucial information, just running Spell Checkers is not enough. Data cleaning services cover checking spellings, names, technical jargons and abbreviation.
  
  
• Standardization- It is important to consolidate all your files in one place and remove any discrepancies or repetitions. This becomes even more crucial when the information is collected from multiple sources.
  
  
• Validation- Once the required information is collected, it also needs to be validated or authenticated. Automated processes such as data dictionary or an application using validation logic, experts can ensure that you get uncontaminated and useful information.
  
  
• De-Duplication- A database can have certain redundant records which need to be merged or deleted.
  
  
• Detection and Removal of Inconsistencies- The collected records are cleansed thoroughly to search and remove any errors or problems with the files.
  
  
• Analysis and Reporting- By creating customized databases, outsourcing companies can provide you with detailed analysis and create meticulous reports according to client's requirement. Query based databases provide access to information according to customers’ requirements.
  
  
  
  
  
  
  
  
  
   Some vital features of hiring affordable and top-quality data cleaning service providers:
  
  

• Reliable and highly experienced technical professionals.
• Guaranteed quality and accuracy of the final product.
• Data scrubbing is the most reasonable and cost-effective method to improvise and clear your records of any errors or imperfections.
• Detailed data cleaning services including getting rid of all duplicated or erroneous records.
• Wide array of services at the disposal of the customer. Several outsourcing companies also customize services according to customer's needs.
  
  

Data cleaning services have become vital to make the data more meaningful and useful for the user. Through data scrubbing any errors or inconsistencies are removed to make the data 100% accurate.

Summary:  The above article explains the reader about the use of data scrubbing services offered by various Data Management Companies. Employing these services helps in detection and removal of any inconsistencies or errors. It further explains the steps followed in the cleaning of the data and the vital features of hiring affordable and top quality data cleaning services.

The Benefits of Outsourcing Invoice Data Entry to Reliable Data Entry Service Providers

What are invoice data entry services?

The world is progressing towards “paperless” offices and most establishments are using automation in invoice processing. They are using latest programs, software and techniques for invoice document management. Several reliable and reputed data entry companies are also offering specialized solutions such as invoice data entry services to help you process your invoices, so that you can focus on other core activities. By outsourcing your data entry requirements to data entry experts you can make faster deliveries to your customers and increase your customer satisfaction.

Data entry without any automated features is tedious and time consuming, as for a person to manually key data into a system it takes about 20 seconds. Automated data entry relieves the company from hiring an extra personnel and setting up the required infrastructure to encode text and data into the system. Most invoice data entry systems use Optical Character Recognition technology to scan and post information. OCR allows the scanned documents to be edited and stored without having to retype the document.

The most commonly availed invoice data entry services include the following-  

• Data entry for self-billing invoices
• Journal data entry
• Data entry of memos (Credit and Debit entries)
• Data entry of sales and purchase bills 
• Invoice data entry from hard copies/scanned images 
• Accounts payable data entry
• Voucher data entry 
• Invoice data entry services using Citrix, Kofax, VPN or remote terminal

The process of automated invoice data entry services- 

The process of automated data entry is pretty simple. Firstly the invoice which has to be documented is scanned and then the file is converted into an easily editable and storable format. The system then recognizes essential information such as the vendor’s name, date of transaction, proposed date of payment, amount due and any other important information that is found on the scanned invoice. Then the automated data entry systems process semi structured documents in an accurate and quick manner.

The benefits of outsourcing invoice data entry to reliable and reputed data entry service providers- 

• Reputed and professional data entry companies use state-of-the-art technology and the best infrastructure to provide world class services to their clients. They use latest scanning and printing techniques along with latest data entry software to provide accurate end results and timely completion of projects.
• Reputed outsourcing companies follow quality checks and practices at every step to ensure high quality and error free output.  Each entry is double checked before sending the final output to the client. Most companies also follow a multi-layered Quality Control (QC) process.
• Professional data entry companies employ skilled and experienced data entry operators. They are also seasoned at handling large volumes of data within quick turnaround time.
• Each project is assigned a dedicated supervisor/project manager, who communicates with the client and also sends regular updates to the clients.
• Professional data entry service providers are adept at providing bespoke solutions to their clients as per the requirement and budget of the project.
• They also apply adequate measures to provide maximum data security and confidentiality. 

Summary – The above article briefly explains about invoice data entry services and lists some of the commonly availed services. It explains the process of automated invoice data entry services and concludes by listing the benefits of outsourcing invoice data entry to reliable and reputed data entry service providers. 

Top 10 Things to Keep In Mind before Availing Data Entry Services from an Outsourcing Firm

Data entry services have become a necessity for expanding enterprises. Let us discuss some of the main reasons how outsourcing data entry services is a beneficial and wise business decision:-

1. Experience: Before you outsource your data entry requirements, it is important to consider the experience of the service provider. An experienced data entry service provider is seasoned at handling even large volume of data with ease and efficiency.
   
   
2. Manpower: A company with skilled and experienced data entry operators can provide you with speed and efficiency, which is crucial to any business today. With the right mix of various resources like experience, skills, infrastructure and latest technology, data entry experts from outsourcing firms are equipped to handle even the most complex data.
   
   
3. Specialized services: Data entry includes an array of various specialized services. With almost every sector handling tons of raw and unprocessed data which needs to be keyed, stored, maintained and updated in their database, outsourcing comes to their rescue. Reputed and experienced service providers offer a host of specialized services such as Company reports data entry, yellow and white pages data entry, CRM data entry, Remote/VPN data entry and MySQL/Database data entry, etc.
   
   
4. Pace: Time is an important factor in today’s fast paced world. Outsourcing firms with experience, skilled manpower and dedicated infrastructure are adept at providing high quality services within quick turnaround time.
   
   
5. Cost-effectiveness: Outsourcing firms also offer their services at different pricing options such as full-time, part-time or on an hourly basis. Outsourcing also increases the efficiency of your employees and your business by helping you and your employees focus their attention on other core and business creating activities.
   
   
6. Expertise: Be sure to discuss your requirements and ensure that the service provider has the required expertise in the service you require. Certain specialized services such as – CRM data entry services require knowledge of Customer Relationship Management applications and related tools and techniques.
   
   
7. Infrastructure:  Outsourcing firms also help you save on infrastructural costs. They have state-of-the-art infrastructure and world class facilities to give their clients top-notch services.
   
   
8. Quality: Make sure that the offshore data entry provider you choose gives high importance to quality and is certified. Most outsourcing companies use double data entry methods to ensure high accuracy and minimum errors and inaccuracies in the final output.
   
   
9. Security and confidentiality: Data safety and confidentiality is crucial while outsourcing and sharing your critical information with the service provider. Discuss their confidentiality and security practices before you outsource your work. The service provider should be using secured FTP server to exchange files. Nowadays, some providers also have the provision of Remote Data Entry which allows their employees to work on your systems with an authorized login.
   
   
10. 24/7 availability: It is another vital advantage if the company is working 24/7, especially for overseas clients. Flexibility and dedicated data entry teams working in shifts assure that the company has adequate resources to handle the work even within tight deadlines if required.